SYLVIA LAKE ASSOCIATION CONSTITUTION
ARTICLE I — Name and Place of Business
This association will be known as the SYLVIA LAKE ASSOCIATION. Its principle place of business shall be at Sylvia Lake in the Town of Fowler, County of St. Lawrence and the State of New York, but meetings of the association and its officers and directors may be held in Gouverneur, New York, or elsewhere as hereinafter provided.
ARTICLE II — Purposes
The purposes of the association shall be to preserve, protect and promote the welfare of Sylvia Lake, its area and environment, for the use and enjoyment of it by the camp and property owners.
ARTICLE III — Membership
Membership shall be open to all persons interested in the welfare of Sylvia Lake and its area, with voting privileges extended only to property owners over the age of 21 years, with one vote each on each parcel of land. All members shall cooperate for the promotion of the purposes of the association, and give active aid and loyal support in carrying out its objectives and policies.
ARTICLE IV — Officers and Directors
The officers of the association shall consist of a President, Vice-President, Secretary, and Treasurer, all of whom shall be elected at the annual meeting, to serve for a term of one year. At the conclusion of the President's term or terms of office he or she shall then serve on the Board of Directors for one year. The Vice-President may assume the Presidency, if duly nominated and elected at the annual meeting.
The President shall preside at all meetings and shall perform the usual and customary duties of the President, as well as such other duties as may be assigned to him or her by the association.
The Vice-President shall, in the absence or disability of the President, perform all of the duties of the President and such other duties as may be assigned to him or her by the Association.
The Secretary shall prepare and keep a roll of the Sylvia Lake property owners. He or she shall con- duct the correspondence of the association, send out notices of meetings, gather information for an annual newsletter and keep a full and complete record of all the proceedings of the association, its officers and directors.
The Treasurer shall collect the dues, issue membership cards, prepare and keep a role of members, act as chairperson of the lake area representatives and pay all bills as directed by the Officers.
If a vacancy occurs in any of the offices of the association, it shall be filled by appointment by the Board of Directors, acting as an executive committee until the next annual meeting.
The Board of Directors shall consist of the four above named officers, by virtue of their office, and the immediate Past-President for a term of one year. In addition, four adult directors shall be elected at the annual meeting, to represent different areas of the Sylvia Lake development. Two directors shall be elected each year, each to serve for a term of two years. The total number of board members shall then be nine.
Continuity of programming will be insured by the proposal that the Vice-President succeed to the Presidency. The President remains on the Board of Directors for one year, and by only two of additional four adult directors being replaced each year.
The Board of Directors shall act as the Executive Committee of the association in planning, proposing and carrying out its programs and may act for the association accordingly.
ARTICLE V — Standing Committees
Subject to the action of the members at any regular or special meeting, the Board of Directors, acting as an Executive Committee, shall appoint the chairperson and fix the number of members of each committee. The chairperson shall fill the committee by appointment accordingly. There shall be the following standing committees and such other standing or special committees as the members at a regular or special meeting, or the Executive Committee between meetings shall determine, as follows:
FISH and GAME COMMITTEE To Promote and control fishing. To assist in regulating the water level of the lake by control of the beaver population and dams.
NAVIGATION COMMITTEE To advise and publicize to the campers and the public the proper use of all watercraft. and all use of the lake for recreation. To promote and publicize safety and boating courses for youth.
SANITATION and WATER TESTING COMMITTEE To determine the purity of the lake water by periodic testing. To promote the use of acceptable sanitary sewage and water disposal. To see that good environmental practices are followed by campers on the land and in the water.
SOCIAL COMMITTEE To enhance community spirit by organizing a variety of recreation and social opportunities for property owners.
NOMINATING COMMITTEE To select a slate of officers and directors to be presented for election at the August annual meeting.
ARTICLE VI — Dues
The annual dues of the property owners shall be payable to the Treasurer or lake representatives before December 31st of each year. Dues will be determined at the Spring meeting for the following membership year, which begins January 1.
ARTICLE VII — Meetings
The spring meeting shall be held in June of each year prior to the summer season. The summer meeting shall be held the 2nd Friday in August or by a date selected by the Board of Directors. The time and place of these meetings shall be selected by the President. Special meetings of the association may be held on the call of the President, and shall be called and held upon the written request of five or more members. Standing and Special committees shall meet on the call of their respective chairperson.
At a meeting of the Executive Committee or of the Board of Directors, five members shall constitute a quorum; and a majority of those present may transact business.
Members of the association attending at a regular or special meeting, duly called and held, shall constitute a quorum and a majority of those may transact business.
ARTICLE VIII — Amendments
This constitution may be amended by a two-thirds vote of the members present and eligible to vote at any regular meeting, or special meeting called on notice to consider such amendment.
Adopted 11 Dec. 1969
Revised 24 Jun. 1972
Revised 28 Jul. 1975
Revision (proposed) 14 Jun. 1996
Revised 25 Mar 2004
Revised August 24, 2007
Revised August 22, 2008